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International Payroll Coordinator

Hager Human Resources Tychy, Pologne Permanent
Hager is launching a new HR Shared Service Center dedicated to global payroll coordination. We are looking for an experienced Global Payroll Coordinator who will later evolve into the role of HRSC Manager. This is a unique opportunity to join a strategic transformation project, build an international payroll framework, and lead a team in a newly established function in Poland.
The position and the team is located in Tychy, 

The Global Payroll Operations Coordinator plays a key role in managing and harmonizing payroll operations for mid‑ and small‑size countries (<500 employees) within the Hager organization. This position ensures that payroll processes are executed accurately, consistently, and in line with local legislation and Collective Agreements.

The ideal candidate has strong hands‑on payroll experience across multiple countries, excellent analytical skills, and the ability to solve complex operational issues. The role provides functional leadership to local payroll experts, enhances process efficiency, and acts as the central point of contact for our global third‑party payroll provider.

This role reports to the Shared Services Center Director located in Poland.

You will: 
  • Support and coordinate Payroll Experts and Specialists across 20 countries representing 1,500 employees.
  • Collaborate with the payroll provider on monthly payroll production, including collecting variable data for small countries (<50 employees), resolving discrepancies, and addressing employee inquiries.
  • Ensure payroll compliance with statutory regulations and Collective Local Agreements (CLA’s).
  • Lead and coordinate payroll process harmonization and standardization initiatives.
  • Drive continuous improvement and enhance system and data management processes within the HR landscape.Generate payroll reports, conduct data analysis, and support internal decision‑making.
  • Coordinate with local sites and external vendors, providing detailed analysis and issue resolution.
  • Act as the key contact for third‑party payroll providers and build strong, strategic vendor relationships.Support skill development of local payroll experts through training, coaching, and best practices sharing.

Your Profile

  • Bachelor’s degree in HR, accounting, finance, business administration, or related field.
  • 6+ years of experience in payroll or HR operations, preferably in a multi‑country environment.
  • Payroll certification (CPP, FPC) is a strong plus.Deep understanding of HR payroll systems and payroll processes.
  • Experience in an international environment and ability to manage a virtual network of experts.
  • Excellent communication and interpersonal skills with high integrity.
  • Strong problem‑solving capability and experience in change management.Proven track record working with third‑party payroll providers and managing vendor relationships.
  • Experience in outsourced HR processes, global reporting, or international assignees.
  • Ability to collaborate effectively with Finance and HR functions.Experience defining and managing SLAs and KPIs.Continuous improvement mindset.
  • Fluent English (written and spoken).
  • Solid knowledge of payroll regulations, tax laws, and compliance across multiple jurisdictions.Minimum 



What We Offer

  • The possibility to work in a hybrid model.
  • A personalised onboarding programme designed to ensure smooth and comfortable first days.
  • Learning and development opportunities through Hi University, Hager Group’s award‑winning learning platform.
  • Internal career opportunities — over 25% of our recruitments are filled by internal candidates.
  • Improvements to your health and well-being — as a family-owned company, we care for our employees by offering:

– Group insurance

– Co‑financing of sports cards and participation in sporting events under the Hager Sport initiative

– Comprehensive medical care

– Additional health‑prevention initiatives (e.g., Health Week)

– Meal subsidies, and a shared coffee culture that is part of our DNA

  • Opportunities to participate in integration events for employees and their families.
  • An attractive and fair compensation system — including a bonus scheme and annual salary reviews to ensure alignment with market standards.
  • A strong organisational culture — including cultural benefits such as access to e‑books, audiobooks or theatre ticket discounts.
  • The ability to influence company decisions — we run an annual employee survey, and its results help us introduce meaningful improvements.

Recruitment Process

After reviewing your CV, a Recruiter will contact you for an initial introductory phone conversation.

You will then be invited to the first interview with your potential manager (N+1) and the Recruiter.

The position you are applying for requires an advanced command of English (minimum B2 level); therefore, the job advertisement has been prepared in this language. By submitting your application, you confirm that you have read the above job description, scope of responsibilities, and requirements, and that you fully understand their content.

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